Terms and Conditions
Organization of XII World Congress of Families 2018
The Republic of Moldova was appointed to host the World Congress of Families 2018 (the “Congress”), supported by the President of the Republic of Moldova, Igor Dodon and the First Lady, Galina Dodon’s Charity Foundation “Din Suflet”.
The basic registration for the event is free. The additional package fees are applied according to the services chosen by the participant (referred to as “you” further on). Package Fees for World Congress of Families 2018 are shown on the Registration page. Click here
By registering to the Congress, you are indicating your acceptance to the terms and conditions set out below.
All participants must register via the online registration system.
Online registration will be closed on the 10th of September 2018. Onsite registration will take place on the 13th of September 2018 (number of seats is limited and is the matter of the additional request)
Basic Registration for the participants includes:
- Admission to all the main sessions excluding the additional touristic package venues indicated in the packages from the Registration page
- Entrance to the brandwall & exhibition area
- Tea and Coffee break area
- Congress Pass and all printed World Congress of Families 2018 materials (Congress Kit bag)
- Printed schedule of the World Congress of Families
- Touristic city map
Registration for Delegated Persons also Includes:
- Invitation to the Grand Opening
- Meeting with high-ranking officials of the country
*** Travel and accommodation costs are not covered.
Methods of Payment
Visa, Visa Electron, MasterCard and Maestro are accepted for credit card payments that can be made online during the registration process.
Payments for the additional services can be made either via bank transfer or via credit card. Confirmation of your credit card payment, will be made available immediately after payment, not only by sending an email but also by being notified by an on-screen message.
Participant’s Name/Last Name must be indicated on the transaction receipt of the bank transfer. Following the payment, receipt of the transaction must be sent to the Congress Customer Support Department.
If you do not receive confirmation of your payment via bank transfer within 14 business days after the payment, please contact the Congress Client Support Department. Contact details can be found here.
Payment must be made before the stated deadline that applies to your application.
All fees will automatically be converted to Moldovan currency (MDL). The donations on the website are proposed to be paid in the converted Moldovan lei.
Following the payment, receipt of the transaction must be sent to the Congress Customer Support Department.
|Beneficiary||FUNDATIA DE BINEFACERE „DIN SUFLET”|
|Beneficiary address||The Republic of Moldova, or. Chișinau, str. Onisifor Ghibu, 7/4, ap. 4|
|Bank address||BC “Victoriabank” SA|
Payment via Credit Card
Visa, Visa Electron, MasterCard or Maestro are accepted for credit card payments, which can be made online during the registration process.
In case of rejected online credit/debit card payment, the participant is recommended to log into the registration system and try to process the payment again. Should the trouble with the payment persist, the participant is advised to contact the credit/debit card issuer/bank first and check if online transactions are not disabled on the credit/debit card. Afterwards, the registration can be processed again.
Registration Cancellation & Refund Policy
All additional package programme cancellation requests should be sent to the Congress Customer Support Department in writing, in accordance with the details provided below, under “Congress Customer Support Department”.
For cancellation booked requests:
Until 1st of September 2018 – free of charge
From 1st September – 50 $ administrative fee will be deducted from all refunds.
If you wish to cancel the payment in any of the specified periods, we ask that you contact the World Family Congress Support Service 2018 by e-mail by sending a written request. Requests by phone are not valid. After a written request for the cancellation of the purchased service and refund, the World Family Congress 2018 Department of Customer Support will contact you for a detailed discussion on the cancellation of the purchased service and the refund.
Travel Insurance and Visa
You should seek and follow the advice of your government before booking travel and accommodation for the Congress and before travelling to the event. You are solely responsible for making your own appropriate travel and other insurance arrangements before booking the additional fee services for the Congress. The World Congress of Families does not assist in the obtainment of the travel visa for the participants. Please check with your local authorities if your travel is the subject of the visa obtainment procedure.
Modification and Cancellation of the Congress
IOF and the World Congress of Families 2018 Secretariat reserve the right to modify the Congress programme, which is published as an indication only.
In the event of cancellation of the Congress, at any time, as a result of any event of ‘force majeure’ or for other reasons that are beyond the control of IOF and respective organizers, the additional package fee shall be refunded (excluding the bank fee) but neither party shall be held liable for any other costs or losses incurred, such as transportation costs, accommodation costs, financial losses, etc.
Disclaimer and ‘force majeure’
Neither IOF nor other WCF 2018 organizers shall be responsible for any bodily injury/death or property damages (including theft) sustained by participants during the Congress, unless such damages are a direct result of the negligent or unlawful act or omission thereof.
In any event, neither IOF nor other WCF 2018 organizers accept liability for damages in the event of bodily injury/death, property damage, disruption to travel plans and costs incurred as a result of ‘force majeure’. ‘Force majeure’ (or ‘Act of God’) reasons include but are not limited to: war or threat of war, riots, civil strife, terrorist activity, industrial disputes, natural or nuclear disaster, adverse weather conditions, epidemics, health risks, fire and closure of airports or airspace.
Consent To The Processing Of Personal Data
Officially Directive on the protection of individuals with regard to the processing of personal data and on the free movement of such data.
I agree to the collection, preservation and processing of personal data contained in this form, by the administrator of the World Congress of Families 2018 for the purpose stated below.
This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under ЗП134 from 17.06.16, МО245–246/30.07.16 article.515; implemented on 01.08.16 on the protection of personal data.
I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.
Purpose of Processing Personal Data
In accordance with ЗП134 from 17.06.16, МО245–246/30.07.16 article.515; implemented on 01.08.16 on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and additional service requirements for the World Congress of 2018. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator of the WCF 2018.
Statement by Administrator
Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.
The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the event be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.
Any dispute resulting from the above terms and conditions will be subject to Republic of Moldova law, and by accepting these terms you are submitting yourself to the exclusive jurisdiction of the courts of the Republic of Moldova.
All registration queries and/or cancellation requests should be sent to the World Congress of Families 2018 Customer Support Department in writing, via e-mail: firstname.lastname@example.org.